Spot the differences between productivity and busyness
Productivity and busyness are often used interchangeably. This is a mistake. When you think about it, you can be busy and still get nothing really done.
Productivity is efficiently using time to change something, whether it be improving a project or taking care of an errand. Efficiency is the key word here, as no one would consider, say, spending an entire day writing a letter efficient.
Busyness is being occupied with a particular activity to the point where it becomes a priority. Spending an entire day writing a letter is busyness, but it wouldn’t be considered productive. Yet, we can say “It was a busy day” and it could be, mistakenly, interpreted as productivity.
The difference matters because productivity requires strategy: What works best, what is most important now, what matters over other tasks and other standards. Busyness prioritizes going forward, whether or not it is the best thing to do right now.
Being productive rather than busy requires stopping, strategizing and consideration before taking action. To be truly productive, you must not be afraid of pausing – and pausing feels like the opposite of being busy. You must let go of the need to feel busy.
One other simple tell: Productivity tends to give energy, while busyness tends to take it away. Getting things accomplished creates momentum as well as confidence, while doing busy work often makes inertia and frustration since it usually doesn’t lead to progress.
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Source:
Brown D. (21 February 2018). "Spot the differences between productivity and busyness" [Web Blog Post]. Retrieved from address https://workwell.unum.com/2018/02/spot-the-differences-between-productivity-and-busyness/
Daily Grind Getting You Down? Make Yourself Happier And More Productive At Work With These Simple Tips
Employee Wellness is crucial for productivity. Katie Sola gives some tips and tricks for your daily routine to have a happier self. See the article below from Forbes.com.
Eat a lot more fruit and vegetables: Eight servings, to be exact
You know fruit and veg are healthy, but did you know they can make you happier than a major positive life event like a promotion or a major raise? Scientists at the University of Warwick, Great Britain and the University of Queensland, Australia followed more than 12,000 randomly selected people for two years. They found that people who switched from eating few fruit and vegetables to eating eight servings a day experienced a spike in well-being equivalent to getting a job after being unemployed.
Exercise before work
It’s common knowledge that exercise makes you happier and more productive, but to gain the greatest benefits, you should work out before or during the workday. Researchers at the University of Bristol, Great Britain, found that office workers are most productive on the days they exercise.
“Critically, workers performed significantly better on exercise days and across all three areas we measured, known as mental-interpersonal, output and time demands,” research associate Jo Coulson said in a statement.
Watch a funny video and have a snack during the workday
Scientists at the University of Warwick, Great Britain found that watching comedic clips and eating chocolate and fruit made workers happier, and boosted their productivity by 12 percent. It worked in a laboratory setting, so it may well work in your office too.
Keep your commute as short as possible
Long commutes sap your happiness more than you think.
“Every ten minutes of commuting results in ten per cent fewer social connections. Commuting is connected to social isolation, which causes unhappiness,” Robert Putnam told the New Yorker in 2007. He’s a Harvard political scientist and the author of Bowling Alone: The Collapse and Revival of American Community.
See the full article Here.
Source:
Sola, K. (2016, July 28). Daily grind getting you down? Make yourself happier and more productive at work with these simple tips [Web log post]. Retrieved from https://www.forbes.com/sites/levelup/2016/07/28/daily-grind-getting-you-down-make-yourself-happier-and-more-productive-at-work-with-these-simple-tips/#14c8a80b31f5
Flexible Work Schedule Doesn't Hurt Productivity
Original post benefitspro.com
Schedule flexibility should not be perceived as a gift to employees, suggests a new study. If it were, the employer would be giving up something, presumably employee productivity.
But an increasing body of research indicates that flexible workplaces are no worse for wear than others with stricter schedules.
The most recent study, published this month by Phyllis Moen, a sociology professor at the University of Minnesota, analyzed the effect that flexible work policies have on IT workers at a major firm.
Half of the 867 workers continued working under the company’s existing policy, with standard schedules and exceptions occasionally granted by supervisors.
The other group was given an entirely open-ended schedule, with no restrictions, so long as the employees completed their assigned work. Supervisors were also encouraged to think about ways to reduce work-family conflicts for employees, and were even prompted twice a day reminding them to come up with such ideas.
The study found that those who were granted the additional flexibility were not any less productive than those who labored under the traditional schedule. Those with the flexible schedules also reported being much happier because of the reduced stress of trying to make time to pick up kids and other typical work-family conflicts.
The study prompted a major feature story in the New York Times Magazine, “Rethinking the Work-Life Equation,” which profiled the growing ranks of experts in favor of flexible scheduling. Employers are under increased pressure to help their workers strike a work-life balance because of shifting gender roles, as more and more married couples commit themselves to both career advancement and child-rearing.
Even employers that are generous to employees seeking schedule flexibility may not produce the same level of stress-reduction as a policy that explicitly grants unlimited flexibility.
‘‘What people told us, over and over again, was that the new policy removed the guilt,’’ Erin Kelly, an MIT professor who collaborated on the study, told the New York Times Magazine. ‘‘We heard that word a lot.’’
You may look more productive skipping lunch, or eating at your desk. But you aren’t.
Original post Ellie Krieger, The Washington Post
The hour-long lunch may be a charming relic of the past, like phone cords and typewriters, but in today’s 24-7 work culture, many of us don’t take any lunch break at all.
Fewer than 20 percent of American workers regularly step away for a midday meal, and 39 percent usually eat at their desks, according to a survey done by Right Management.
This trend is fueled by the notion that the most dedicated, effective workers are constantly available and on-task, and that taking a lunch break is counterproductive. It’s a perception that’s especially powerful in the tech sector, which gave birth to the meal-replacement drink Soylent so you don’t need to stop what you are doing to eat. The tagline for the product is “free your body,” which implies we’d be better off liberated from the pesky burden of needing to be fed.
But the idea that breaking for a meal hinders accomplishment is plainly wrong. The truth is, stopping to eat can actually make you much better at what you do.
Part of the reason lunch can boost your performance at work is that food literally fuels your brain, which needs a constant supply of energy to function optimally. So, the worst thing you can do for your midday mental performance is to skip lunch; and the best thing you can do, it seems, is to eat one with a balance of carbohydrates, protein, and fat.
Carbohydrate is the brain’s primary fuel and study after study, on everyone from children to airline pilots to the elderly, show improvement on memory tests after eating carbs, especially slow-release carbohydrates such as whole grains and vegetables. But it turns out that protein and fat have distinct roles in powering our brains as well.
In a 2001 study published in the American Journal of Clinical Nutrition looking at how carbs, protein and fats affect thinking, researchers concluded that each of the macronutrients enhanced performance on different kinds of tasks. So the optimal power-lunch should include all three — carbs from vegetables and/or whole grains; a protein such as lean meat, eggs, beans or nuts; and a healthy fat like olive oil or avocado.
3 Tips for Practicing Mindfulness in a Multitasking Workplace
Originally posted by Sandy Smith on https://ehstoday.com
Employers such as Google, eBay, Intel and General Mills offer classes on it. So do Harvard Business School, Ross School of Business and Claremont Graduate University, among other campuses. Mindfulness is not just a social media buzzword or a corporate trend, but a proven method for success, according to neurologist Dr. Romie Mushtaq.
Mindfulness – being focused and fully present in the here and now – is good for individuals and good for a business’s bottom line, according to her.
How can people practice it in a workplace where multitasking is the norm, and concerns for future profits can add to workplace stress? (More than 80 percent of employees report being stressed at work.)
“Even if a company doesn’t make it part of the culture, employees and managers can substitute their multitasking habits with mindfulness in order to reduce stress and increase productivity,” says Mushtaq. “The result that you and your colleagues will notice is that you’re sharper, more efficient and more creative.”
Mushtaq, who is a mind-body medicine physician and neurologist at the Center for Natural and Integrative Medicine in Orlando, Fla., did her medical education and training at the Medical University of South Carolina, University of Pittsburgh Medical Center and University of Michigan, where she won numerous teaching and research awards. She says the physiological benefits of clearing away distractions and living in the moment have been documented in many scientific and medical studies.
“Practicing mindfulness, whether it’s simply taking deep breaths, or actually meditating or doing yoga, has been shown to alter the structure and function of the brain, which is what allows us to learn, acquire new abilities, and improve memory,” she says. “Advances in neuroimaging techniques have taught us how these mindfulness-based techniques affect neuroplasticity.”
Multitasking, on the other hand, depresses the brain’s memory and analytical functions, says Mushtaq, and it reduces blood flow to the part of the right temporal lobe, which contributes to creative thinking. In today’s marketplace, she adds, creativity is key for innovation, sustainability and leadership.
Mushtaq offers these tips for practicing mindfulness in a multitasking business:
Focus on a single task for an allotted amount of time. You might say, “For 15 minutes, I’m going to read through my emails, and then for one hour, I’m going to make my phone calls,” suggests Mushtaq.
If your job comes with constant interruptions that demand your attention, take several deep breaths and then prioritize them. Resist the urge to answer the phone every time it rings (unless it’s your boss). If someone asks you to drop what you’re doing to help with a problem, it’s OK to tell them, “I’ll be finished with what I’m doing in 10 minutes, then I’m all yours.”
When you get “stuck” in a task, change your physical environment to stimulate your senses. Sometimes we bounce from one task to another because we just don’t have the words to begin writing that strategic plan, or we’re staring at a problem and have no ideas for solutions.
“That’s the time to get up, take a walk outside and look at the flowers and the birds – change what you’re seeing,” Mushtaq says. “Or turn on some relaxing music that makes you feel happy.”
Offering your senses pleasant and different stimulation rewires your brain for relaxation, and reduces the effects of stress hormones, which helps to unfreeze your creativity center.
Delegate! We often have little control over the external stresses in our lives, particularly on the job. How can you not multitask when five people want five different things from you at the same time?
“Have compassion for yourself, and reach out for help,” advises Mushtaq. “If you can assign a task to somebody else who’s capable of handling it, do so. If you need to ask a colleague to help you out, ask!”
This will not only allow you to focus on the tasks that most need your attention, it will reduce your stress, she says. “And who knows? The colleague you’re asking for help may want to feel appreciated and part of your team!"
While it is possible to practice mindfulness in a hectic workplace, Mushtaq says she encourages business leaders to make it part of the company culture. Stress-related illnesses are the No. 1 cause of missed employee workdays.
“Offering mindfulness training and yoga classes or giving people time and a place to meditate is an excellent investment,” she says. “Your company’s performance will improve, you’ll see a reduction in stress-related illnesses and you’ll be a more successful businessperson.”
Employee well-being status more accurate measure of job productivity than incidence of chronic disease
Originally posted March 27th, 2014 on https://hr.blr.com
Findings from a new study published in the Journal of Occupational and Environmental Medicine showed that the level of employees’ well-being is a more important contributor to on-the-job productivity than their chronic disease status.
The study, “Comparing the Contributions of Well-Being and Disease Status to Employee Productivity,” is the first to challenge the common belief that physical health is the primary contributor to employee productivity levels. It is also the first study to specifically show that well-being improvement can increase productivity in both healthy populations and those with disease, says a press release.
Well-being considers the important role of physical health while also factoring in a person’s sense of purpose, social relationships, financial security, and community attachment. Achieving the benefits of improved well-being—lower healthcare costs and increased performance—requires employers to look beyond physical health alone in designing wellness programs for their employees.
“As individuals, we intuitively know that we are not at our best when we are stressed about anything that is important to our well-being,” said James E. Pope MD, chief science officer at Healthways and coauthor of the article. “What this research has shown is how these elements of well-being interact to drive decreased productivity. Equally exciting is the discovery that programs designed to help improve the overall well-being can improve the productivity of both healthy and chronically ill individuals alike.
“Measuring employee well-being and understanding the unique aspects of their populations will help employers achieve more successful outcomes with their programs. Higher well-being manifests in greater degrees of creativity, innovation and employee engagement, all of which can improve value for employers by shifting the focus from productivity loss to productivity gain.”
According to Patrick D. Bogart, director of client service for Gallup, “The most successful, forward-thinking leaders understand that they are in the business of boosting their employees’ well-being, and they use this as a competitive advantage to recruit and retain employees. They know they will attract top talent if they can prove to a prospective employee that working for the organization will generate better relationships, more financial security, improved physical health, and more involvement in and attachment to the community in which they live.”
Researchers tracked the well-being of employees at three different companies using the Healthways Well-Being Assessment, a tool for measuring an individual’s overall well-being and providing insights into his or her physical, emotional and social health.
The study included more than 2,600 employees that either had no chronic conditions or had been diagnosed as having diabetes. Diabetes was the focus chronic condition due to its prevalence and demonstrated impact on productivity; those in the diabetes group may also have had comorbid conditions.
Analysis of 2 consecutive years of survey data revealed that survey participants with higher well-being demonstrated greater workplace productivity, regardless of whether they suffered from chronic conditions.
In addition, well-being was more important than chronic disease or demographic factors in defining how productive a person would be in any given year. Over time, changes in well-being contributed significantly to shifts in productivity beyond what could be explained by any individual characteristic, such as disease status, age, gender, or socioeconomic status.
3 Hidden Effects of Workplace Depression
Originally posted March 19, 2014 by Jeff Guardalabene on https://ebn.benefitnews.com
At any given time in the United States, an estimated 1 in 10 adults report symptoms that would qualify for a depression diagnosis.[1] For HR,navigating employee mental health can be tricky. Not all symptoms are noticeable, but a few hidden indicators can hinder overall productivity.
Procrastination and missed deadlines. A person’s day-to-day ability to plan, execute and complete tasks can be affected by depression. This can present itself in the workplace in the form of projects that aren’t completed, or sometimes, not even started.
Difficulties with memory and learning. Many people with depression report feeling as though they’re unable to remember things they used to recall with no problem. Job tasks and routine processes become a burden as the employee tries to do something that used to come easily. Frustrations can mount, exacerbating the problem.
Team morale. Not all depressed employees look “depressed.” Some may manage to put on a “game face” at work while experiencing lagging productivity and decreased motivation. This game face may make it more difficult for co-workers to realize an employee is suffering. Rather than see someone in need of help, co-workers instead see a co-worker who isn’t pulling his or her own weight. This can have a dramatic impact on the morale and productivity of others.
Create a preventive culture
Referring employees to available resources, such as an employee assistance program, can help some at-risk or affected employees. But in other instances, this approach may not be enough. Employers should consider ways to create a company culture that can help identify and mitigate the effects of depressed employees. Keep these considerations in mind to build a supportive culture:
Improve communication throughout your company. Encourage your HR team and managers to engage in face-to-face communication with employees. This will enhance trust and help employees not feel isolated or alone during an illness.
Invest in training. Help equip managers to handle emotionally charged conversations and ways to identify at-risk employees.
Be flexible with your intervention methods. Hopefully, your organization already has a process for assessing issues and intervening when an employee has a health problem. But remember, approaches such as fit-for-duty assessments may not work well when dealing with an emotional health issue. Be prepared to adjust as needed.
By noticing and understanding the hidden impacts of depression, and working to develop office policies that include support and early intervention for employees struggling with mental health conditions, employers can have a very noticeable impact on the overall health and productivity of their workplaces.
[1]Centers for Disease Control and Prevention. An Estimated 1 in 10 U.S. Adults Report Depression. Available at: https://www.cdc.gov/features/dsdepression/. Accessed February 19, 2014.
Healthy employees create competitive advantage
Originally posted September 24, 2013 by Emily Holbrook on https://www.lifehealthpro.com
It may come as no surprise to many that healthier employees are more productive employees, creating a competitive advantage for their employer. That's according to a recent study by Integrated Benefits Institute (IBI), a workforce health and productivity research and measurement organization.
The company studied 1,268 employees at 53 organizations and found that employees that work at companies with a strong commitment to a healthy workforce "spend more time working, work more carefully and concentrate better than employees at other organizations," according to the report.
“If a workplace sets a high priority on the health of employees — who, in turn, are healthier and have better job performance — then it can reasonably be said that an employer’s culture gives it a competitive advantage. Workplace culture reflects the priorities of company leadership and is an area where employers have some leverage to improve business performance,” stated IBI research director Kimberly Jinnett, PhD, the main author of the report.
The study also found:
- Not careful at work: Workers in an organization with a weak health culture reported not being careful at work “all” or “most of the time” more than three times more frequently than those who work in organizations with a strong health culture.
- Not working as often: 44 percent more employees who work in an organization with a weak health culture reported not working as often as they should have “all” or “most of the time” as compared with employees in organizations with a strong health culture.
- Not concentrating: 31 percent more employees who work in companies with a weak health culture reported they did not concentrate “all” or “most of the time,” compared with employees in organizations with a strong health culture.
- Getting less work done: There was no difference in the responses from those in a strong versus a weak health culture with regard to getting less work done — but employee health is a differentiating factor. Emotional distress and overall health strongly influence how much an employee accomplishes, and employees in organizations with a weak health culture have worse outcomes on both measures.
IBI President Dr. Thomas Parry said "as more employers recognize that health influences productivity, as well as health care costs, health outcomes such as absence, disability and presenteeism are being brought into the larger discussion of the business cost of poor health."
Of course, this is not the first time that research has shown the connection between poor employer health culture and employee ailments (and therefore, productivity) and it won't be the last. According to IBI, employers that wish to increase their focus on health-related job performance and its impact on the bottom line "should broaden their view from the individual health of employees to additional organizational factors, including health culture and employee well-being."
Companies are, albeit slowly, starting to see the link between employee well-being and productivity.
Top 10 Tricks for a Healthier, High-Energy Workday
Originally posted by Whitson Gordon on https://lifehacker.com
Working at an office can be surprisingly unhealthy. Between sitting all day, eating poorly, and enduring never-ending stress, your office can take a few years off your life. Here's how to stay healthy and energetic at the office (and make the day go by faster).
10. Eat Healthy, All Day Long
Ever have those days at work where you just feel exhausted and can't get anything done? There are a lot of ways to solve that problem, but the #1 fix is healthy eating (starting with breakfast). You should eat your most hearty meal in the morning, when you need the most energy, and continue eating healthily throughout the day to avoid crashes during your productive time. Eating lunch away from your desk can help, too.
9. Set Up a More Ergonomic Workspace
It may not seem like it, but sitting at your desk all day can wreak havoc with your wrists, back, neck, and other body parts if done improperly. Thankfully, it's really easy to set up an ergonomic workspace, without spending a ton of money. Most of it is practicing good posture and positioning your keyboard and mouse properly, though a good office chair is a good investment.
8. Get Up and Move
Having an ergonomic workspace isn't enough, though—all that sitting is still killing you. So, to keep yourself healthy and really avoid RSI injury, it's important to take frequent breaks. All you need is five minutes every once in awhile—in fact, we've created a schedule template that'll make sure you get enough time away from your workspace. If you really want to get out of that chair, a standing desk can be a really great solution too—many people, including Lifehacker's own founding editor Gina Trapani, swear by it.
7. Avoid Eyestrain at Your Computer
Ever get eye pain or headaches at the end of the day, but aren't really sure why? It's probably from staring at that computer all day. The aforementioned breaks can help combat eyestrain quite a bit, but a few of us at Lifehacker have also found that computer-oriented glasses likeGunnars can make a big difference, too.
6. Be Friends with Your Coworkers
Coworkers can be distracting and annoying, but being friends with them can actually make work a lot less stressful. In fact, one study even found that people who were friendly with their coworkers actually lived longer. Even if we're just talking productivity, knowing which coworkers will help you in a bind is incredibly useful, and easy to do with a single email. As long as you keep yourself from getting distracted, office friends can actually be good for your productivity and health.
5. Fit More Exercise Into Your Schedule
Getting regular exercise is one of the best ways to stay healthy and keep your energy level up, but getting regular exercise with a demanding job is tough. This 20-minute exercise plan is a good starting point, though you can also work small bouts of exercise into your day without a full "workout." Working out at work is possible, but tough, so it's up to you to try things out and see what works.
4. Cultivate Personal Rituals that Keep You Sane
It may seem silly, but little personal rituals during the day—whether it's a relaxing afternoon cup of tea or kicking back with the funnies—can really improve your mental and physical health. So don't neglect them! You should already be taking a few breaks during the day (see tip #8), so use them to your advantage. Having a good daily routine can go a long way. .
3. Get Better Sleep (or Sneak In a Nap)
You already know lack of sleep is bad for your work and health, but few of us actually do something about it. Well, it's time. Try sneaking in a nap at work if you can't force yourself to get enough sleep at night. Even a short power nap can keep you productive and creative. Justmake sure your nap isn't too short (or too long) and you'll be on your way to a more productive workday.
2. Work Smarter, Not Harder
Working yourself to the bone can create stress and really weigh on your health. If you're a regular reader of Lifehacker, you know our main philosophy is to work smart, not hard: that means using your time efficiently, doing your most important work during your body's high-energy hours, and avoiding the "cult of busy." The smarter you work, the less time you have to spend stressing out over everything you have to do.
1. Go Home
Building off the above: more hours does not equal more work. Ask yourself: how many hours do you work a week? Most research shows that if it's over 40 hours, you're hurting your productivity, your health, and your income (since you're working fewer hours for the same pay). The key? Stop working and go home at night. It's more challenging than it sounds, but it's well worth it.
Eating out may hurt work performance, study shows
Originally posted August 01, 2013 by Stephen Smith on https://www.cbsnews.com
Eating lunch outside the office will relax you - but it may also hinder your job performance, according to new research.
Scientists at Humboldt University in Berlin say that eating at a restaurant with a friend reduces "cognitive control and error monitoring." By contrast, workers who ate alone at their desk had no such adverse effects.
The study, published in the journal PLOS ONE, tracked participants who ate alone at their desk and those who walked to a restaurant to lunch with a friend. Each group consumed the same exact meal but the desk lunchers ate their food under time restrictions.
A mood rating questionnaire showed "a relaxation effect of the restaurant as compared to the plain meal situation," the study said.
Researchers also found that after the meal, those who ate at a restaurant were calmer and sleepier compared to those who ate solo at their desks. The restaurant eaters also demonstrated "reduced cognitive control" compared to the desk eaters.
The study's authors said it was impossible to gauge the impact of each variable in the study, such as the social context (alone vs. with a friend), availability of time (limited vs. plenty) and environment (small office vs. spacious restaurant).
The researchers suggested that accountants and scientists who eat out may see their work performance decline - but artists may actually see benefits.
"Reduced cognitive control is a disadvantage when close self-monitoring of performance and detailed attention to errors is required, such as in laboratory and factory work or numerical processing," they wrote. "In other situations, an attenuation of cognitive control may be advantageous, such as when social harmony or creativity is desired."